Adding Accounts

The Chart of Accounts setup page shows the list of accounts and one or more options that contain fields that correspond to the selected subtotal or detailed account. You can add accounts to the accounts list.

1. Select Setup > Chart of Accounts from the menu.
2. Select the appropriate Account Type from the drop-down list.
   • Assets/Interest Income
   • Liabilities & Equity/Interest Expense
   • Non-Interest Income/Expense
3. Select Add.
4. Enter the account information in the Basic Information panel.
   1. Select Detail or Subtotal for Account Type.
   2. Select an option for Balance Sheet Type.

      This option is only available for the Assets/Interest Income and Liabilities & Equity/Interest Expense account types.

      Balance Sheet

      This field works with the Income Statement Type field to identify the new account as an asset, liability, equity, income, or expense account, depending on the active section of the Chart of Accounts. This field can also identify which subtotal the new account belongs to. Where it is appropriate, None and/or Off Balance Sheet are provided as options for accounts in certain parts of the Assets/Interest Income or Liabilities & Equity/Interest Expense sections of the Chart of Accounts:

      • None - Use None for any non-interest income/expense accounts that you must include in the total interest income/expense. Premium amortizations or discount accretions for investments, or loan origination fees, are examples of accounts that use this option.
      • Off Balance Sheet - Use the Off Balance Sheet designation for types of derivatives, such as swap accounts and interest rate hedges.

   3. Select the Income Statement Type.

      For assets, select None or Income to indicate that the new account is rate-bearing.

      For liabilities, select None or Expense.

   4. Select the Cash Flows check box to show the Payment Type and Prepayments panels for the account.

      This option is only available for the Assets/Interest Income and Liabilities & Equity/Interest Expense account types.

   5. Provide a unique Balance Sheet Account Name and/or Income Statement Account Name.
      Rate-bearing accounts with both a balance sheet and income statement can use the same name for both.
   6. Enter a Balance Sheet GL # and/or Income Statement GL #, if applicable.
      If you enter this number, it is included in certain reports.
   7. Select a Balance Sheet Dashboard Code and/or Income Statement Dashboard Code, if applicable.
   8. Choose the subtotal that the account totals into from the Belongs To drop-down list.
   9. Clear the All option and select the appropriate individual models in the Included in Models field if this account is only for specific models.

      Included in Models

      Since changes to the structure of the Chart of Accounts affect every model, the same Basic Information panel fields always appear, regardless of the active model. You can use the Included in Models field to specify that an account is for use only in forecasting for specific models. An Information option appears to the right of accounts that are not included in the model that is active for the Chart of Accounts.

   10. View Balance Sheet Source and Income Statement Source.

       Balance Sheet Source

       After the next monthly update process, this reference-only information shows the source of the account's balance sheet history. The possible sources are GL, Instrument Detail, or None.

       Income Statement Source

       After the next monthly update process, this reference-only information shows the source of the account's income statement history. The possible sources are GL, Instrument Detail, or None.

   11. Choose a product from the Associated Product drop-down list, if available.
5. Select Post-Allocated Only, if applicable.
   This field is only available if your institution is licensed for Organization Profitability. Accounts with this field selected are not included in forecasting or financial reports.
6. Complete the necessary information on any additional panels.
   All balance sheet and income statement accounts have a Basic Information and Calculations & Formulas panel at a minimum. Depending on the complexity of the account, there can be up to six panels. For example, if the account being added has cash flows, then the Payment Type and Prepayments panels appear.
7. Select Save after the information is complete.