Deleting Accounts

You can delete most subtotal and detailed accounts in the Chart of Accounts setup page accounts list.

Only one user at a time is allowed to work in the Chart of Accounts. Any subsequent users accessing this setup page are granted view privileges.

If an account containing data can be deleted, then you must select a similar account for the deleted account's data to be combined into. Combining the deleted account's data into a new account lets you delete an account without causing an out-of-balance problem in historical and forecasted time frames. Instrument detail information and account mapping for the monthly update process is also combined.

The destination account's fields remain the same. After the accounts are combined, the source account is deleted. Remember that other parts of the model, such as Favorite Reports can be affected.

You cannot combine a non-interest income/expense account with an interest income/expense account.

Select Setup > Chart of Accounts from the menu.
Select the appropriate Account Type from the drop-down list.
- Assets/Interest Income
- Liabilities & Equity/Interest Expense
- Non-Interest Income/Expense
Select Delete next to the account to remove.
Accounts are scanned to determine which ones can be deleted. A message appears with additional actions based on the dependencies of the account. For example, if a calculation somewhere in the application, such as a formula, depends on the account, then it cannot be deleted until the dependency condition is changed.

Select a situation and follow the corresponding steps.

Situation	Steps
Deleting Accounts with No Dependencies	This message appears if no calculation dependencies are found on the account: `Are you sure you want to delete [Account Name]?` Select Delete. Select Save.
Deleting and Combining Accounts with Dependencies	This message appears if dependencies are found on the account: `"[Account Name]" will be deleted. Select an account for the data to be combined into.` Select an Account from the drop-down list. Select Delete. Select Save.
Deleting Subtotal Accounts	This message appears if you are deleting a subtotal account: `"[Subtotal Account Name]" will be deleted. Select a new subtotal account for its detail accounts.` Select an Account from the drop-down list. Select Delete. Select Save.
Deleting Accounts with References	This message appears if you are deleting an account with references: `Unable to delete [Account Name] account until the references to it have been removed from the following: [List of References].` Select Close. Remove all account references that are listed in the error message. Retry to delete the account.