Organization Profitability Report Parameters

You can adjust parameters for organization profitability reports. Some parameters are report-specific while others apply to all reports.

As you work through the parameters, earlier selections sometimes determine which parameters are available later.

The parameters that appear with an organization profitability report can include the following:

Accounts

Select the accounts that appear in the report. Select All to show the full account list. Then, use Expand to expand the subtotal lists so that you can select specific groups of accounts. Use Collapse to collapse the subtotal lists.

Account Templates

Select a template from the list to select accounts automatically. Select Setup to modify the selected template.

Chart Type

Select which data is the primary report source for the Variance report.

D/I/O Type

Select Combined or Segregated for the direct/indirect/overhead (D/I/O) type.

Choosing to combine direct, indirect, and overhead data generates a subtotal in the report.

Choosing to segregate data keeps direct, indirect, and overhead data separated in the statement.

Data Type

Select if you want to generate a report based on Pre-Allocated or Post-Allocated data.

Data Value

Select whether the report data is Month-End, Average, or Mix for the Balance Sheet report. For the Income Statement report, the choices are MTD, QTD, or YTD.

Header/Footer

Select the header and footer information that appears on your reports when Excel is the selected Report File Type.

The application provides a default header for every report, but, when you select Setup, you can create, save, and reuse your own user-defined headers and footers.

When you open an Excel^®-based report in Excel^®, the header does not show until you open the Excel^® Header and Footer Tools. Use the Excel^® search feature to locate this tab quickly. If you save the report in Excel^®, then you do not have to perform this action the next time that you open the file.

Include Subledgers

Select Yes to include subledgers in the report.

Instrument Type

Select Assets or Liabilities to include those types of instruments in the report.

Layout and Formatting

Select options in this section to customize the look and feel of your reports. Customizations include page and row formatting, suppressing zeros, amount and decimal place formatting, and font size.

Organization

Select the check boxes for the organizations that you want to include in the report. Only those organizations that you are permitted to access appear in the list.

If you are using organization groups, then you can select to show the list by Hierarchy or Groups. This option is available for the Balance Sheet and Income Statement reports.

Recipients

Select the names of the users who can receive a copy of the report from the provided Recipients list. You can send the current report to other users of the application via email.

Note: You cannot clear the name of the active user.

Report Columns

Select Add Column Data to define the specific columns of data and calculations that you can use for the Variance report results.

Report File Type

Select the output format for the report. For most reports, the choices are Excel and PDF. Some reports also offer delimited options such as Comma Delimited, Semicolon Delimited, or Fixed Column Width. For the Variance report, Report Writer is an option.

Rule Set

Select the allocations Rule Set to use.

Save as Favorite

Select the check box and provide a name for the favorite if you want to generate the same report again without redefining the parameters.

Share With

Select each user that you want to share the report with, and indicate whether the users have Read Only or Editable access to the shared favorite report. This parameter appears when you select the Save as Favorite check box.

Statistics

Select the data items to show for each account in the Balance Sheet - Statistics report. When a particular data item is not available or appropriate for an account, it is suppressed.

Time Frame

Select the Time Frame field to open a calendar showing the months that you can select for the current report. Each time frame is assigned a color:

• = Historical Month
• = Current Month
• = Forecast Month

You can also specify whether the selected months are Floating or Fixed depending on the report. By default, the current month appears as a Floating time frame.

What If Model

Select the What If Model that the report data is pulled from.

After defining all the report parameters, you are ready to generate the report. You can generate the current standard report now, if needed. You can also save the selected parameters, and then generate the report as a favorite.